Editorial Policy and a Publication Ethics and Publication Malpractice Statement

Editorial Policy
     Focus and Scope
     Section Policies
     Peer Review Process
     Submission
     Publication Frequency
     Cost of publication
     Copyright and Author Self-Archiving
     Delayed Open Access
Publication Ethics and Publication Malpractice Statement
     Publication decisions
     Fair play
     Confidentiality
     Disclosure and conflicts of interest
     Duties of Reviewers
     Duties of Authors

Editorial Policy

Focus and Scope

Polibits is a research journal dedicated to all areas of computer science and their practical applications.

The journal publishes previously unpublished original research papers on the topics including but not limited to the following:

Section Policies

The journal currently has the following sections:

Editorial: this section is not indexed and is not peer-reviewed.

Thematic or regular papers: All articles published in these sections are indexed and peer-reviewed. Thematic section consists of a thematically coherent collection of peer-reviewed papers and may have its own guest editor.

The journal may also include announcements and technical information that is clearly distinguished from regular papers and is not separated into sections on its own.

Peer Review Process

All submitted papers are subject to strict double-blind peer-review process by at least two international reviewers that are experts in the area of the particular paper, who are not affiliated with the editorial team or the institution that publishes the journal.

The factors that are taken into account in review are as follows:

Of these, the main factors taken into account are significance and originality.

The possible decisions include acceptance, acceptance with revisions but without re-review, revise and resubmit, or rejection. Articles that are often rejected include those that are poorly written or organized or are written in poor English. If authors are encouraged to revise and resubmit a submission, there is no guarantee that the revised submission will be accepted. Rejected articles will not be re-reviewed. Articles may be rejected without review if the Editor-in-Chief considers the article obviously not suitable for publication.

Submission

The submission process is handled electronically. Manuscripts are to be submitted via the web submission system at http://www.easychair.org/conferences/?conf=polibits1. Only full papers are reviewed; abstracts are not considered for review. Full papers are expected to be at least 6 pages long, and would normally not be longer than 10 pages. The recommended format is indicated on the main page of the journal.

Papers can be submitted in English or in Spanish; English is strongly encouraged. If submitted in Spanish, the paper should be supplied with a title, keywords, and abstract in English (in addition to those in Spanish).

Publication Frequency

The journal is published twice a year: in January-June and July-December.

Cost of publication

Publication has no cost to the authors.

Copyright and Author Self-Archiving

By submitting a paper for evaluation to this journal, the corresponding author, in the name of all co-authors, in case of acceptance for publication hereby grants the owners of the journal all rights, to the extent permitted by law, to publish and distribute the paper in any format, such as print and electronic, including via Internet, and to grant or transfer these rights to third parties.

The authors are permitted and encouraged to post published articles on their personal or institutional website, with a clear indication of that the paper was published in this journal and with a link to the journal's site.

Open Access

The journal provides open access to all published papers.

Publication Ethics and Publication Malpractice Statement

Publication decisions

The Editor-in-Chief of the journal is responsible for deciding which of the articles submitted to the journal should be published. The editor may be guided by the editorial policies of the journal and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. The editor may confer with the members of the Editorial Board or reviewers in making this decision.

Fair play

The Editor-in-Chief and the reviewers evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

Confidentiality

The Editor-in-Chief, the members of the Editorial Board, and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the authors of the manuscript, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

Disclosure and conflicts of interest

Unpublished materials disclosed in a submitted manuscript will not be used in the own research of the Editor-in-Chief or the members of the Editorial Board without the express written consent of the author.

Duties of Reviewers

Contribution to Editorial Decisions: Peer review assists Editor-in-Chief and the Editorial Board in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper.

Promptness: A selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and decline to review the paper.

Confidentiality: The manuscripts received for review will be treated as confidential documents. They will not be shown to or discussed with others except as authorized by the editor.

Standards of Objectivity: Reviews should be conducted objectively. Personal criticism of the author is unacceptable. Referees should express their views clearly with supporting arguments.

Acknowledgement of Sources: Reviewers should attempt to identify relevant published work that has not been cited by the authors. Any statement that a result or argument has been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

Disclosure and Conflict of Interest: Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

Duties of Authors

Reporting standards: Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.

Data Access and Retention: Authors are encouraged to provide the raw data in connection with a paper for both editorial review and public access (consistent with the ALPSP-STM Statement on Data and Databases) if possible, and should in any event be prepared to retain such data for a reasonable time after publication.

Originality and Plagiarism: The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.

Multiple, Redundant or Concurrent Publication: An author should not in general publish manuscripts describing essentially the same research in more than one journal or conference. Submitting the same manuscript to more than one journal or conference constitutes unethical publishing behavior and is unacceptable.

Acknowledgement of Sources: Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

Authorship of the Paper: Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Disclosure and Conflicts of Interest: All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

Fundamental errors in published works: When an author discovers a significant error or inaccuracy in his or her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.

 

Note: In elaboration of this document, ideas from similar
statements of AI Magazine and NJCM have been used.